# Deal ledger

Record each client's deal terms, see what they owe each month line by line, track referral fees and follow client economics and your agency's P&L.

The Ledger works out what each client owes your agency under its deal and shows every line of the sum. PYLO never invoices, handles tax or moves money; you mark statements sent or paid yourself.

## Who can open it

Agency operators on an agency with the **Pro** plan. If the page says the ledger is not available yet, PYLO switches this on for your workspace.

## Recording deal terms

1. In **Record deal terms**, pick the client workspace. Amounts use its currency.
2. Choose the kind of deal and fill in its fields.
3. Set the **From** date, and a **to** date if the deal ends.
4. Choose **Verified cash** or **Legacy basis**, and whether refunds reduce the statement, then press **Save terms**.

| Kind of deal | What the client owes for the month |
|---|---|
| Retainer | The monthly retainer |
| Share of cash collected | Your share of cash collected |
| Share of revenue | Your share of revenue closed |
| Share of profit | Your share of cash less the month's costs in [Costs](/docs/features/costs) |
| Share above a baseline | Your share of cash above the baseline |
| Setup fee | The fee, in the month the terms start |
| Retainer floor or share, the greater | The retainer or your share of cash, revenue or profit, whichever is higher |

If refunds reduce the statement, the month's refunds come off first. A profit share with no costs recorded is not worked out, and says why.

## Statements

Pick a month and press **Show**. Each client with terms covering that month gets a statement with every line behind it. Payments in another currency are left out and noted. Set each statement to **Draft**, **Sent** or **Paid**. If the figures move after you mark one, the difference falls on the next statement. Totals are per currency, never combined.

## Referral fees

Use **Record a referral fee** to note who referred a client and whether they earn **a fixed fee, once** or **a share of each month's cash**. A fixed fee falls due in the first month the client's cash arrives on or after the start date; a share is due monthly on that month's cash.

## Client economics

Over the last twelve months, each client shows its income under its terms and how many months it has been a client. With six months or more, it shows whether the last three months trend up, down or flat against the three before. A month where income fell below half of an earlier peak is flagged.

## Agency P&L

Per month and currency, **Income** is what your clients owe under their terms, **Agency costs** comes from the Costs register of your agency's own workspace, and **Profit** is income less costs. With no agency workspace set, income is shown alone.

## What the figures mean

Each explanation below is generated from PYLO's metric registry, the same source Ask PYLO and Claude quote from, so the docs and their answers always agree.

### Statements

#### Statement amount

What a client owes the operator for a month under their deal terms, every line shown, in the workspace's currency.

#### Operator income

Statement amounts summed per month and currency across the agency's clients. Never added across currencies.

### Agency P&L

#### Operator income

Statement amounts summed per month and currency across the agency's clients. Never added across currencies.

### Client economics, last twelve months

#### Client lifetime value

Every statement amount for one client since their first terms, per currency.